top of page

A Comprehensive Guide to Microsoft Teams Apps and Their Features

Updated: Jul 14, 2023

Microsoft Teams is a popular collaboration platform that offers a range of tools and services for efficient teamwork. One key feature is the ability to use apps that integrate with workplace tools and services, enabling users to collaborate more easily. Apps in Teams allow users to share tasks, access bots, and web services, and don't require local installation. As an admin, you can manage app availability and ensure they meet your organization's IT policies and standards. This article explores the types of apps available in Teams and how they function.

Microsoft Teams

Top Apps to Improve Productivity in Microsoft Teams

Microsoft Teams offers a vast selection of apps to help users maximize productivity and streamline workflows. Some popular apps available in Teams include:

  1. Trello: A task management app that allows users to create and assign tasks, and track progress.

  2. Asana: A project management app that enables users to manage tasks, projects, and team communication.

  3. Zoom: A video conferencing app that integrates with Teams, enabling users to join meetings and webinars directly from the Teams interface.

  4. Adobe Creative Cloud: A suite of creative tools including Photoshop, Illustrator, and InDesign, that can be accessed directly from within Teams.

  5. Salesforce: A popular CRM platform that integrates with Teams to provide sales teams with a unified workspace for managing customer relationships.

With over 700 apps to choose from, users can customize their Teams experience to suit their specific needs and workflows. Additionally, users can add custom apps, bots, and automated workflows to further streamline their work and improve productivity.

Microsoft Teams

Learn how to Build Intelligent and Empowering Apps for Seamless Collaboration in Microsoft Teams.

Are you looking to create collaborative apps that bring teams together? With Microsoft Teams, you can build borderless, connected, and intelligent apps that empower seamless work, bring business workflows, contextualized data, and actionable insights in every interaction, and unlock new frontiers of operational intelligence. This article explores the benefits of collaborative apps and how Microsoft Teams can help you create the best experience for your customers.

Collaborative apps refer to applications that allow teams to work together and communicate seamlessly.

  • Microsoft Teams offers the ability to build collaborative apps that provide a variety of benefits.

  • Borderless apps empower seamless work by eliminating barriers and interruptions, allowing users to access the app wherever and whenever they work.

  • Connected apps bring business workflows, contextualized data, and actionable insights into every interaction, both in real-time and over time, creating a more productive and efficient work environment.

  • Intelligent apps unlock business insights and open new frontiers of operational intelligence by providing advanced analytics and data-driven insights.

  • Outlook, as an example, can be used to build an intelligent app that provides business insights and unlocks new opportunities for growth.

Here are the definitions and features of Microsoft Viva and Outlook, as mentioned in the paragraph:

  • A collaborative app that brings teams together for seamless communication and collaboration

  • Borderless: empowers seamless work, eliminates barriers and interruptions, and meets users where and when they work.

  • A platform that connects business workflows, contextualized data, and actionable insights into every interaction, in real-time and over time.

  • Enables users to stay engaged and informed, and supports employee growth and development.

3. Outlook:

  • A communication app that unlocks business insights and opens new frontiers of operational intelligence.

  • Intelligent: uses AI to help users manage their email and calendar more effectively, and improve productivity.

Bring Your App into Microsoft Teams

Here are some points to explain it further:

  • By integrating your app into Teams, you can create a collaborative experience for users that fits seamlessly into their flow of work.

  • Teams allows for easy integration of business processes, contextualized data, and actionable insights from your app, making it more useful and valuable to users.

  • By bringing your app into Teams, you can take advantage of the platform's many collaboration features, such as chats, meetings, and channels, to enhance the user experience.

  • Integrating your app into Teams can help increase user adoption and engagement, as they are more likely to use an app that is easily accessible within a platform they are already using regularly.

  • Overall, bringing your app into Teams can help you create a more valuable and collaborative experience for your customers.

Microsoft Teams

Integrating Teams functionality into your app

Azure Communication Services is a set of building blocks that developers can use to add communication features like video calling, telephony, or chat to their own apps. By leveraging these building blocks, developers can extend the functionality of their apps with Teams features.

In addition, Microsoft Graph is a set of APIs that developers can use to access data and insights from Microsoft 365, such as user profiles, email, calendar, and files. By integrating Microsoft Graph into their apps, developers can access rich data from Microsoft 365 and surface it within their own apps, making it easier for users to access and use this data.

Microsoft Teams

Automate repetitive tasks with Teams + Power Automate

Power Automate is a service that allows you to create automated workflows between your favorite apps and services, such as Microsoft Teams. With Power Automate, you can create flows that automate repetitive work tasks, saving you time and energy. These flows can be triggered directly from your Microsoft Teams data, allowing you to seamlessly integrate automation into your everyday work processes. For example, you could create a flow that automatically sends an email notification to your team when a new message is posted in a specific Teams channel. To use Power Automate with Teams, you can download the app and start building your own custom flows.

Microsoft Teams offers a powerful automation tool called Power Automate that helps you streamline workflows, send notifications, and automate repetitive tasks right from within the app. Here are some of the ways you can use Power Automate in Teams:

  • Streamline approvals: Use Power Automate to aggregate and automate all your team's approval processes, saving time and reducing errors.

  • Launch with a bot: Quickly trigger scheduled flows using the Flow bot in Teams, allowing you to stay in the flow of work without leaving the app.

  • Set up alerts and notifications: Set up automatic alerts and notifications for key events, such as new emails or changes in a document, without having to constantly check for updates.

If you're looking to simplify and automate your work tasks, Power Automate in Microsoft Teams is a great place to start.

Microsoft Teams

Why should I use apps with Microsoft Teams?

Using apps with Microsoft Teams can help improve collaboration, productivity, and efficiency. Apps can streamline workflows, automate tasks, and integrate with other tools and services, making it easier to work with your team and get things done.

How can I check if a service I use has an app on Teams?

You can browse the Microsoft Teams app store or search for a specific app in the search bar to see if a service you use has an app available. You can also check with the service provider or consult their documentation to see if they offer a Teams app.

How do I build a custom Teams app?

You can build a custom Teams app using the Teams developer platform and tools, which provide resources and guidance for developing, testing, and publishing your app. You will need programming skills and knowledge of the Teams platform to build an app.

How do I send feedback to Microsoft about a particular Teams app?

You can send feedback to Microsoft about a particular Teams app by selecting the app in Teams, clicking on the ellipsis (three dots) icon, and selecting "Give feedback." You can then provide your feedback and submit it to Microsoft.

Where can I find more help for Teams apps?

You can find more help for Teams apps by consulting the Teams app documentation, developer resources, and community forums. Microsoft also offers support and troubleshooting resources for Teams users and developers.

Microsoft Teams


In conclusion, Microsoft Teams offers a variety of features that allow teams to collaborate seamlessly, increase productivity, and streamline workflows. Collaborative apps in Teams can bring teams together, allowing for smooth communication and collaboration. With Microsoft Viva, connected workflows, contextualized data, and actionable insights are brought into every interaction. Outlook offers intelligent features that can unlock business insights and open new frontiers of operational intelligence.

Teams can also be extended to work with other apps through the use of building blocks in Azure Communication Services. This allows users to utilize Teams' functionality, such as video calling, telephony, and chat, within other apps. Power Automate in Teams offers users the ability to automate repetitive tasks, boosting productivity and freeing up time for more important tasks.

In terms of building custom Teams apps, users can use Power Apps or Power Virtual Agents to create their own apps, and can also manage flows, automate alerts, notifications, and approvals all within Teams. If users have feedback about a particular Teams app, they can easily provide feedback to Microsoft through the app store.

Microsoft Teams


For more information: Call/ WhatsApp : +971 52 417 7286 Email: /

1 Comment

A good article, quite clear and useful for a deeper understanding of all the processes and it is very curt, because as for me, the person who wants to reach the top, he needs to start with the simple. So, for example, when I started my career in design, I often worked with easy projects, such as changing the bird cage vector, which was quite difficult for me at first, but then when I had enough experience, it was easy, I could even close several projects in a day. That's why I'm happy to read articles like this, which reveal the importance of starting out.

bottom of page